Dear students,

Read the following details properly as it gives you further details on the checkout procedure regarding the Erasmus ICM programme administration.

Your scholarship is calculated by day based on the dates in the scholarship contract you signed after your arrival at MU. Most of you signed the scholarship contract with 5th July 2022 as the last day of scholarship support, so you must stay in Brno by at least 1st July 2022 to get the full financial support as indicated in the grant agreement/addendum to the grant agreement. In case you plan on leaving earlier than 1st July 2022 you must let me know immediately to change the grant agreement and reflect it in the last scholarship instalment. If you stay longer after 5th July 2022 you will not get any further scholarship coverage.

The scholarship information does not apply to Erasmus ICM zero grant students. The other pieces of information do apply to zero grant students. 

If you want to change the date of your departure, let us know immediately!

You need to inform me about your departure date by 1st June 2022 by email if you leave in July or at least 30 days before the leaving date in case you leave earlier than in July 2022.

Additional check out steps for Erasmus ICM students

1. Submit EU Survey - one month before the end of your mobility (according to your grant agreement) you will receive an email with link to submit it. As all of you have the end of mobility set for 5th July 2022, you will receive the EU Survey app. on 5th June 2022. Fill it out immediatelly after you get it.

2. Gain 20 ECTS - minimum requirement for the whole semester! In case you receive less than 20 ECTS you must return respective part of the scholarship back to MU.

3. Check out from your accommodation (see the email I sent you recently)

4. Come in person to my office to sign the confirmation of departure - usually based on the date of departure from Brno. Everyone has to arrange an appointment with me by email reflecting the date of departure from Brno. Please keep in mind that I am not in the office every day. So once you know the date of departure from Brno, let me know and we will arrange in person meeting individially.

The last installment of scholarship (20 per cent) will be paid after

- you have completed the Learning Agrement and its changes

- you have submitted EU Survey online

- you gain at least 20 ECTS or we arranged differently

- you inform me about the date of departure and date of check out (by 1st June 2022 or earlier as mentioned above)
- you requested the way back travel reimbursement if applicable (find the form here and an example how to fill it out). We will reimburse you only back to home university travel plans (no other place is elegible). If you do not request the travel costs reimbursement back home by 1st June 2022, we will not be able to reimburse you afterwards.

The scholarship information and travel request does not apply to Erasmus ICM zero grant students. The other pieces of information do apply to zero grant students.

You will also have to submit the boarding pass from your air travel back home and inform us about any changes that appeared during your travel back home and have not been reflected in the travel costs reimbursement.

After mobility steps

First step: once you arrive back home you must submit the boarding passes from your flight back home or a passport stamp from border crossing in case you travelled by bus/train.

Second step: Once you get back home with MU transcript of records, you need to get your MU credits recognized by your home university. Once it happens you need to fill out the last section of the Learnig agreement called After mobility where you enter the recognition results (no further signature needed).

I will provide you further details once you leave MU and remind you on that.