Erasmus+ ICM travel arrangements for the spring semester 2025

The arrival date to Brno is Sunday 9th February 2025 at the latest, and your scholarship support lasts by Tuesday 8th July 2025. So you need to be present in Brno for this period for your exchange Erasmus+ ICM programme. If you wish you can arrive earlier and/or leave later – however, make sure you have a valid passport and visa (in case you need it).

The latest arrival date to Brno is Sunday 9th February 2025
The earliest departure date from Brno is Tuesday 8th July 2025 in case you want to get the full 5-month long scholarship support
(both dates are also the edge dates for scholarship supported period, different individual arrangements apply). The minimal lenght of mobility is 3 months. If you leave Brno for period longer than a week, you must inform your MU coordinater at MU (Mr. Martin Vašek) about it.

Please read the instructions on travel arrangements bellow carefully

See the guidelines how to get to Brno at the bottom of the page

Traveling options: general notes

Traveling options: by plain

Few important rules:

1. You will be reimbursed up to the amount of the travel cost category you belong to based on the distance of universities (your home university and MU) after your arrival to Brno and only upon handling all required documents (flight itinerary and boarding passes).
2. If you are arranging your flight yourself, we do not advise you to start the ticket purchase before the embassy issues your visa – it can happen that you do not get visa on time and it is not possible to cover change/cancellation fee.
3. Make sure you also arrange a cancelation insurance for the ticket for unpredictable circumstances.
4. Masaryk university is responsible for financial management of the project and therefore is obliged to decide which costs can be reimbursed and which not, in accordance with the rules of Erasmus+ program.
5. In case you are not able to come to Brno (different restriction on the way, closed border, program decision) make sure you can apply the ticket cancelation policy.

Travelling options: by bus or train

Traveling by bus/train is usually cheaper than flying and it is more eco-friendly therefore we recommend it whenever it is practical. Unfortunately, we are not able to arrange tickets for bus or train. You will be reimbursed up to the amount of the travel cost category you belong to based on the distance of universities (your home university and MU) after your arrival to Brno and only upon handling all required documents (bus/train itinerary and tickets).

In case traveling by bus/train is the only way of  transport you used on the way to Brno and at the same time from Brno to your home country, you may get elegible for a Green Erasmus top-up (its amount depends on the distance category, is app. from EUR 30 to 80). Please make sure you get more details about Green Erasmus top-up from the MU coordinator (if you are eligible).

Green Erasmus top-up amount applies only to students from Kosovo, Albania, Bosnia and Herzegovina and Ukraine.  It applies to travelling by bus or train only if at least of half of travel (for more than 500 km) of inbound and outbound journey is made with bus or train. 

We will requiere your bus/train ticket to proof your ways of transport to and from Brno and the travelling dates.

Travelling options: other ways of transport

Other ways of transport are also elegible for reimbursement (such as shared ride or individual transport), however, we need to identify the time of arrival/departure from Brno. We will also need to present a passport stamp from border crossing of Schengen area. The green Erasmus top-up does not usually apply to invididual travel. You will be reimbursed up to the amount of the travel cost category you belong to based on the distance of universities (your home university and MU) after your arrival to Brno and only upon handling all required documents (border stamps, other documents to report individual travels).

Travel costs limits

Maximum amount of all travel costs covered by the Erasmus+ project (calculated according to kilometers from city of your home university to Brno). Distances are calculated, in accordance with rules of Erasmus+ program using the online tool. The limit is meant to cover one trip to Brno and back to your home country (round trip) for all means of transportation together (the Green Erasmus top-up applies only to selected countries).

Erasmus+ ICM scholarship details

After your arrival to Brno, you will be given the first scholarship installment in app. from to two to three weeks after your arrival. It will be transferred to your bank account in EUR you will open after your arrival to Brno based on our instructions.

Your scholarship will be paid in two installments (we will explain the details once you arrive). The scholarship is EUR 800 for a period of 30 days.

• 70% of the whole amount within 2-3 weeks after your arrival
• 30% before your departure from Brno after you gain at least 20 ECTS for a semester workload

Travel costs reimbursement  transfer will happen:

• inbound and outbound travel within the first scholarship instalment (the scholarship transfer will be topped up with the reimbursed amount).
• Erasmus green travel top-up  within the second scholarship instalment (the scholarship transfer will be topped up with green Erasmus top-up if elegible)