Masaryk University: further long-term visa details

23 Oct 2023, 14:34

Long-term visa application for the purpose of study

We are hereby sending you vital information about the visa application procedures which can take up to 60 days! Please pay attention and read them carefully as visas are one of the crucial requirements for studying abroad. Please use the attached check list so that you do not forget anything.

We divided the whole procedure into a few steps:

1. Passport check - contact details check

Valid passport – The passport has to be valid at least 6 months after the end of your mobility
Your name in the MU online application has to be exactly the same as on your passport

2. Visa appointment & police clearance certificate

Contact the nearest Czech embassy and check the visa application requirements. You can find the addresses of the embassies here. Make sure you are aware of the visa application submission options (you may need to arrange the visa application submission appointment in advance). Keep in mind that you need to have all visa documents ready for the visa appointment ASAP.

Do not wait for our documents to start the process, start with the preparation of others documents the embassy asks for! Without the criminal record translated into the Czech language (“police clearance certificate” or “extract from the Penal Register record”) the embassy will not accept you! I will also email you the scanned copy of the visa supporting documents. The Embassy may need it for arranging the visa application submission appointment.

Keep in mind that the visa processing time is up to 60 days. Submitting the visa application at the Czech Embassy in period shorter than 60 days before beginning of the MU Orientation Week may result in not having the valid visa at time of your planned departure to Brno.

3. Keep in touch

Once your visa appointment is booked, e-mail us at vasek@czs.muni.cz and let us know the date of your appointment. In case of any changes of your appointment, inform us, too.

4. Visa supporting documents

Once you receive the documents from Masaryk University (we send it by DHL/regular post directly to the university, not to the student -exception may apply), please let us know so that we can be sure everything is okay. The documents you will receive from Masaryk University are following:

Acceptance (in English language) – for your records or your home university. You will not submit it in the visa application.
Letter confirming your exchange study at Masaryk University (in Czech, Potvrzeni o prijeti ke studiu) - a document confirming the purpose of the stay in the Czech Republic for visa application). The document bears the official signature on the front page.
Confirmation of accommodation at MU halls of residence (in Czech, Doklad o zajištění ubytování) – a document confirming your accommodation at MU Halls of residence for visa application). The document does not bear the official signature on the front page. However, there is an official conversion code on the back.

We will also provided you with a scanned copy of your MU visa supporting documents.

You will hand the documents in the Czech language to the embassy together with others visa documents you put together. Make sure you apply for the long-term visa for the purpose of study. General information about the visa application can be found here.

Be aware of the fact the Czech Embassy accepts only fully completed visa appliction and does not accept any scanned documents.

Please find a hint list, that may help you to fill out the long-term visa application form - it gives you tips what to fill out in the visa application form for the paricular form questions.

5. Travel health insurance for the visa application

Every long-term visa applicant is required to have an adequate travel medical insurance which covers the whole period of stay (including your travel). This is the immigration law requirment and there are only some Czech republic-based insurance companies to provide it. The costs of trave health insurance are not covered by the programme nor Masaryk University.

If you need any assistance with arranging the travel health insurance please get in touch with the respecitive contact details of the respective travel health insurance company that provides the insurance plan. The provided travel health insurance plan must meet the legal requirements for long-term mobility. We recommend to arrange the comprehensive travel healh insurance plan which is required for the period after 90 days spent in the Czech Republic. See the table below:

Travel health insurance company	Link for the comprehensive insurance plan
AXA ASSISTANCE CZ	https://muni.cz/go/c94c63
PVZP	https://muni.cz/go/173850
UNIQA	https://muni.cz/go/771b6f
MAXIMA	https://muni.cz/go/1736bf
SLAVIA	https://muni.cz/go/49f14b

The first 90 days of stay in the Czech Republic may be covered with insurance plan for necessary and urgent care.

6. Visa processing time

The Czech Embassy sends the hard copy visa application to the Czech Republic to be assessed at the Czech Ministry of Interior. The visa processing time by law is up to 60 days from the day the visa application was successfully submitted at the Czech Embassy. There is no way for the Embassy or Masaryk University to speed up the visa processing time. Let us know in case the processing the visa takes more than 60 days.

Once the visa is approved/rejected you will be informed directly by the Czech Embassy. You can also check the visa application status (in progress or approved/rejected) on the web pages of the Czech Ministry of Interior (Use the submittion number you got at the Czech Embassy)

Visa check and hint list

Do you need help with filling in the visa application. Find a hint list below.

Useful information

See useful links below:

MU International student guide

Orientation Week

Semester calendar

MU Centre for International Cooperation

Directions

How to get to Brno
How to get to your dormitory
Map of Brno
App - MU buildings