Masaryk University: acceptance letter and visa supporting documents

24 May 2021, 15:03

Long-term visa application for the purpose of study

We are hereby sending you vital information about the visa application procedures which can take up to 60 days (or 30 days for Erasmus ICM fast track)! Please pay attention and read them carefully as visas are one of the crucial requirements for studying abroad. Please use the attached check list so that you do not forget anything.

We divided the whole procedure into a few steps:

1. Passport check - contact details check

Valid passport – passport has to be valid at least 6 months after the end of your mobility
Your name in the online application has to be exactly the same as on your passport

2. Visa appointment & police clearance certificate

Contact the nearest Czech embassy and check the visa application requirements. You can find the addresses of the embassies here. We may also place your name on a fast track programme which may help you to get an earlier date for your visa application appointment at the embassy. We will send you more details about it soon, but keep in mind that you need to have all visa documents ready for the visa appointment ASAP.

Do not wait for our documents to start the process, start with the preparation of others documents the embassy asks for! Without the criminal record translated into the Czech language (“police clearance certificate” or “extract from the Penal Register record”) the embassy will not accept you!

Be aware of the fact that not all Czech Embassies abroad fully operate at the moment. See the list of embassies that accept visa applications now here. If the Embassy has not been opened yet, it will hopefully happen soon. Keep checking the web pages.

Erasmus ICM fast track:

MU may place you on a special fast tracklist for the visa appointment. It means that you will be approached by the Czech Embassy directly to find a visa appointment soon. All you need to do from your end to be placed on the fast track is to provide us (vasek@czs.muni.cz) with a fully signed Learning Agreement for the autumn semester 2021.

Be aware of the fact that once I placed you on a special fast tracklist, you may get the appointment in a week from that point, so must be sure you are in possession of all visa documents you need for the visa application at the point of the possible appointment.

If you submit the Learning Agreement signed by your home university I will arrange the signatures from MU.

3. Keep in touch

Once your appointment is booked, e-mail us at vasek@czs.muni.cz and let us know the date of your appointment. In case of any changes of your appointment, inform us, too.

4. Visa supporting documents

Once you receive the documents from Masaryk University (we send it by DHL/regular post directly to the university, not to the student), please let us know so that we can be sure everything is okay. The documents you will receive from Masaryk University are following:

Acceptance/invitation letter (in English language) – for your records or your home university.
Letter confirming your exchange study at Masaryk University (in Czech, Potvrzeni o prijeti ke studiu) - a document confirming the purpose of the stay in the Czech Republic for visa application)
Confirmation of accommodation at MU halls of residence (in Czech, Doklad o zajištění ubytování) – a document confirming your accommodation at MU Halls of residence for visa applicatio
Letter confirming the fact you got a scholarship from Masaryk University from Erasmus+ programme only for Erasmus ICM students (in Czech, Potvrzení o zajištění prostředků k pobytu) - a document confirming your access to the Erasmus+ scholarship for visa application)

We will also provided you with a scanned copy of your MU visa supporting documents.

You will hand the documents in the Czech language to the embassy together with others visa documents you put together. Make sure you apply for the long-term visa for the purpose of study. General information about the visa application can be found here.

5. Travel health insurance for the visa application

Every long-term visa applicant is required to have an adequate travel medical insurance which covers the whole period of stay (including your travel). The cost of insurance is not covered by the programme nor Masaryk University.

If you need any assistance with arranging the travel health insurance, get in touch with insurance agent Mr. Fendrich, who we work with, at tf@eurovalley.cz. He may also arrange special discounts for you.

Find below a list of Czech based insurance companies that provide the travel healh insurance schemes for visa applicants are below.

Maxima https://goo.gl/1ghT2u

PVZP https://goo.gl/CkB8Fq

SLAVIA https://goo.gl/e4coMC

UNIQA https://goo.gl/CJVXaF

Ergo https://goo.gl/cQs1AR