Pre-departure instructions

19 May 2021, 14:07

Dear students,

below you can find instructions on how to proceed when leaving Brno and finishing your Erasmus stay. The information is relevant also for those who are completing their mobility from abroad.

The email does not concern practicalities of your departure (flights, border crossings, etc.); make sure to read up on travel restrictions of states to/ via wich you will be travelling.

Procedure for leaving dormitories

You can check out from the dormitory only during working days (until 12:00) If you are planning to leave at the weekend, please arrange everything on Friday (you can stay in the dormitory for the weekend). Please follow these steps:

1) Clean your room. See what will be checked here.

2) Go to the reception and call a cleaning lady to check your room. After checking your room, she will give you a piece of paper called “Control list” (this can be done max. 2 days before departure).

3) Print out the CHECK-OUT FORM and fill in your name, UČO and parts 2, 3, 4 and 5.

4) Bring the Checkout Form to the accommodation assistant in the halls of residence and get it signed by him/ her (Part 1).

5) Send the checkout form, completely filled out by you and signed by the accommodation assistant, to me by email (a scan or a photo is OK).

6) When leaving the dormitory, do not forget to return your key and the control list at the reception!

7) Not compulsory: if you want to donate your kitchen utensils for next semester's Second Hand Shop (a market where students can take what they need and the profit goes to charity), please wash them and leave them at the Vinařská A1 reception.

-- If you forgot to have the checkout form signed on departure, the accommodation assistant can do it by email later--

What if I lived in private accommodation?

If you lived in private accommodation, please send me your accommodation contract (so that I can verify that you didn't live in dormitories) and your flight/ bus/ train ticket from Brno, so that I can verify your date of departure. If you don't have these documents, let me know, and we'll solve it. You have to send me the filled in CHECK-OUT FORM, too, but the part for dormitory will be blank.

What else?

Make sure to:

1) Return books to the library.

2) Close your bank account: withdraw all the money you have on it (except for approx. 30 crowns which will cover the fees for the last transactions). Go to the bank (take your payment card with you) and ask them to close the account. The payment card will be deactivated. After 30 days from the deactivation, the account will be closed.

3) You can leave the country without any COVID-19 testing. If the country you are travelling to requires a test, check which one you have to provide:

- antigen test: you can get tested for free with university testing and just pay the certificate for 200 CZK (book it when making the reservation)

- PCR test: you have to pay for it yourself: see the testing locations here.

Documents for home university

Your home university will require 1 or 2 documents from you:

1) TRANSCRIPT OF RECORDS

I will issue the document for you AFTER you've sent me your checkout form. If you don't have all your grades yet at that point, I will only process your checkout and I will wait until you message me that you received your last grade, and issue the transcript then. It will also contain the dates of your mobility and a grade overview (see example here). It is not possible to provide your grades in any other form (1-20 scale, etc.). It is your home university that does the conversion.

2) (not every university) CONFIRMATION OF STUDY PERIOD (or a similar name)

If you home university requires such a document, please send me the empty form when sending the checkout form. Otherwise, we confirm the mobility dates direcly on the transcript.

IMPORTANT! There will be no regular office hours this semester. If your home university requires original documents and scans are not enough, there are two possibilities: we can either send them to you by post, or you can schedule an appointment by email with me to pick them up in person in my office (Komenského square 2).

Dormitories FAQ

What to do to extend/shorten the dormitory accommodation contract?

-> Message ubytovani@skm.muni.cz

Will I get the booking deposit back?

-> Yes, the security deposit will be used to cover your last month of accommodation. Please check your SUPO, in the table overview of balances, there is a line “Amount to pay”. That is where you can see how much you should pay in last months including outstanding fees (internet, electronic appliances). The booking deposit will be released after you have checked out. See how to transfer it to your account below.

I still have some money on my Webkredit/ SUPO. How can I get it back?
-> If you have some money on the canteen account (WebKredit), you should transfer the money to your SUPO account in advance in order to get back all the money. Then, you can have the money sent to your account. Go here. In the “category” field, choose SUPO, otherwise you can just simply explain that you want money to be sent to your account. Fill in this document and attach it to your request. Be prepared for the banks to charge some fees and that it may take some time for the money to arrive.

I studied from my home country

If you studied the whole semester from home, you do not have to provide the checkout form. Just message me when you receive the final grade, mention that you studied from home, and I will issue the transcript of records for you.

How will you calculate my date of departure?

Students who stayed in the Czech Republic - the standard procedure: your official date of departure on your documents will be your real date of departure (confirmed by the dormitories or by presenting a transportation ticket for the given date) UNLESS more than 14 days have passed since your last exam (in other words, we will confirm max. 14 days after your last exam). Your date of arrival is your actual date of arrival, unless you arrived mid-semester (than your online study period from home also counts).

Students who stayed in the Czech Republic but are now doing exams from home country: We can confirm both dates on your documents - until when you were physically in Brno and until when you studied online. The second one will be the date of your last online exam (which must be until the 11th of July, or whenever the exam period of your faculty ends). It is up to your home university to decide how they will calculate your scholarship.

Student who studied from home the whole semester:

Your period of study will be from 22 February (Orientation Week) until your last exam (again, no later than the 11th of July, or whenever the exam period of your faculty ends).